Running a company means making hundreds of decisions a day. The last thing you want is to waste brainpower chasing tasks that should’ve already been handled.
My first breakthrough with automation didn’t happen while building my own business. It came during a high-stress IT rollout—when I discovered that one small Zapier (zap) automation could remove hours of mental clutter. It taught me something I still use today: systems are sanity.
Anytime someone filled out an IT support form, Zapier automatically emailed me and created a card in Trello. That tiny zap automation brought calm to the chaos. No more missed requests. No more wasted follow-ups. Everything just flowed.
Today I’ve built engineer-level automations—but I always return to this: you only need one win to get started. Especially if you’re a founder, CEO, or decision-maker feeling buried by tasks that don’t scale.
This post is for you.
Why Website Projects Drain Time and Focus
Launching or redesigning a website isn’t just a design project. It’s:
- Collecting content from scattered teammates
- Managing feedback loops
- Tracking files and approvals
- Capturing leads
- Remembering to promote
And that’s before the site goes live. It’s a vortex for your time and attention.
But these problems don’t need better project management. They need better systems.
Tame One Chaos Zone First
You don’t need to automate everything. You just need one repetitive, mind-numbing task to go away. That’s your starting point.
Here are five high-leverage ways to reclaim time immediately:
🔁 1. Communicate Smarter with Your Designer
Problem: Endless email threads, missed updates, slow reviews.
Fix:
- New file in Dropbox → Slack ping to you
- Client feedback → Auto-logged in Google Sheets
- Weekly digest → Sent to stakeholders
🗂 2. Collect Content Without Chasing
Problem: Chasing people for bios, photos, testimonials
Fix:
- Google Form → Dropbox + Google Docs routing
- Missed deadlines → Auto-reminder after 3 days
🧠 3. Let AI Handle the First Draft
Problem: Staring at a blank Google Doc
Fix:
- Business name + description → Sent to AI
- Returns homepage headline + about draft in seconds
📥 4. Capture Leads, Sort Instantly
Problem: Leads get lost or delayed
Fix:
- New form → CRM entry
- AI tags topic → Triggers tailored follow-up email sequence
🧰 5. Keep Post-Launch Autopilot
Problem: You forget to monitor the live site
Fix:
- Blog post → Auto-shared to social
- Form feedback → AI sorts praise vs. problems
- Site goes down → You get a text alert
This Isn’t About Tools. It’s About Time.
You don’t need to become a Zapier expert. You just need to stop being the bottleneck.
Start here:
- Pick one repetitive task you do daily or weekly
- List the tools involved
- Find a Zapier template
- Test it once—and let it run
Ready to Step Out of the Weeds?
🧠 Not sure where to start automating?
Take the Time Savings Assessment Bot — a 3-minute interactive quiz that identifies your bottlenecks and gives you actionable workflow fixes.
🌐 Want instant feedback on your current website?
Use the Website Assessment Tool. Submit your URL and get a custom email report—built using my own no-code automations in n8n.
Sometimes clarity doesn’t come from planning. It comes from removing one thing that doesn’t need your brain anymore. Start there.